Are You A Coach That’s Doing It All ?

As a coach, you help individuals identify their goals, improve their performance, and overcome obstacles so they can achieve their desired outcomes. However, helping them transform can be challenging if you’re bogged down with other tasks. As you’ve probably realized, running a coaching business doesn’t just involve coaching. You must also complete a variety of other tasks in order to keep your business afloat. In fact, it’s not uncommon for most coaches to wear multiple hats in their business – coaching by day and doing everything else (admin, customer support, marketing, etc.) by night. This can be overwhelming and potentially interfere with the results you can provide your clients. So, what are you supposed to do when you need to get these to-dos done but it’s interfering with your coaching practice? Well, it might be time to hire a virtual assistant for coaches

What is a Virtual Assistant for Coaches?

Before I jump into how a virtual assistant can help you, let’s first clarify what a virtual assistant is. They are “a self-employed professional who assists individuals and businesses virtually.” Because they are self-employed, they are responsible for paying their own taxes, providing their own benefits, and using their own equipment, which is very cost-effective for coaches. They’re an excellent choice for those who may not be ready to hire a part-time or full-time employee. 

We see virtual assistants as fractional support specialists because businesses can benefit from their expertise and capability without the high employee price tag. At our company, you’re only charged for the time actually worked. So if a task takes 5 minutes, you’re charged for 5 minutes. Many employees are paid to work 8 hours per day, but data shows that they’re only productive for approximately 2 hours and 53 minutes per day. While employees are beneficial, hiring one may not make the most sense for some business owners, especially those delegating for the first time or who need a more flexible solution. In those cases, a virtual assistant for coaches may be a more cost-conscious and efficient choice.

Why Should You Hire a Virtual Assistant for Coaches?

What Can You Delegate To A Virtual Assistant For Coaches?

Many people believe that virtual assistants can only help with administrative tasks, but this is far from true. They can also assist with customer support, course creation, email marketing, social media management, and so much more. Here are some examples of ways they could assist you:

Virtual Assistant For Coaches


  • Scheduling appointments
  • Email management
  • Data entry
  • Creating correspondence, presentations, and spreadsheets
  • Digital file management
  • Conducting research
  • Writing meeting minutes
  • Sending invoices
  • Calendar management
  • And more!
  • Email support – like responding to questions from leads and clients
  • Live chat support
  • Phone support – following up on missed phone calls, text messages, and voicemails 
  • Cold calls
  • Helpdesk services
  • Upselling products/services
  • E-commerce support, such as giving customers updates about their orders
  • Developing a social media strategy
  • Finding and creating various types of content
  • Scheduling posts
  • Replying to Direct Messages
  • Answering questions in the comments section
  • Managing giveaways
  • Pinterest management
  • Moderating Facebook Groups, Clubhouse rooms, etc.
  • Conducting hashtag research
  • Upload names and email addresses into the email marketing platform
  • Create eye-catching templates
  • Schedule emails to be sent
  • Set up automated emails
  • Create different funnels for subscribers to go down
  • Website maintenance, such as updating plugins in WordPress
  • Creating landing pages in ClickFunnels
  • CRM and workflow set-ups
  • Website design and optimization
  • Online course set-up with Thinkific, Teachable, or another online platform
  • Email automation software set-up with MailChimp, ConvertKit, etc.
  • Membership set-up and management
  • Find and schedule house cleaners
  • Search and shop online for gifts, clothing, etc.
  • Manage the family calendar
  • Arrange for grocery delivery
  • Help plan vacations
  • Schedule doctor appointments and family events
  • Arrange for transportation
  • Research child care options
  • Set up pet care services (dog walking, vet visits, etc.)
  • Research senior care services
  • Help with meal planning

Ready to Hire a Virtual Assistant for Coaches?

If you’re a coach who’s tired of doing everything yourself and desires more work/life balance, consider hiring a virtual assistant. They can help you scale your business and better serve your clients without breaking the bank. We’ve been helping businesses like yours get matched to the right virtual assistant since 2015. If you’re interested in partnering with a company that aims to make outsourcing to high-quality virtual assistants as seamless as possible, book a discovery call below.